GCIS: Administrative Officer: Products and Platforms

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The Government Communication and Information System (GCIS) invites qualified candidates to apply for the position of Administrative Officer: Products and Platforms, which will be located in Pretoria, Gauteng.

POSITION: Administrative Officer: Products and Platforms

REFERENCE NUMBER: NO: 3/1/5/1-25/27
Chief Directorate: Products and Platforms
SALARY: R325 101 per annum (Level 07)
CENTRE: Pretoria

REQUIREMENTS:

  • Applicants should be in possession of an appropriate National Diploma (NQF 6) / Bachelor’s Degree (NQF 7) as recognised by SAQA in Secretarial Studies/ Public or Business Administration/Public Management/ Administration, or an equivalent related qualification in office administration /management.
  • The candidate must have at least two (2) year’s relevant administrative experience.
  • Excellent interpersonal skills, good communication skills (written and oral), and exceptional organising and planning skills are required. Ability to work independently, under pressure, and in a team.
  • He/she must have the ability to multitask, manage events, and work with databases and presentations.
  • Time management and pro-activeness are essential.
  • Fair understanding of project management and financial management is required.
  • Problem-solving skills, innovation, and a results-oriented individual with attention to detail are expected.
  • Proficiency in at least two South African official languages is required.
  • Computer literacy (Microsoft Word, PowerPoint, and Excel) is necessary.
  • Knowledge of virtual meetings (organisation, hosting, recording, and transcription) are a requirement.
  • Protocol, etiquette, and diplomacy are essential.
  • Problem-solving and analysis skills are required. A high level of reliability, a client-focused attitude, and keen attention to detail are expected.
  • A driver’s licence and knowledge of a communications or content management environment would be an added advantage.

DUTIES: The incumbent will be responsible for the following:

  • Provide secretarial and administrative support to the Chief Director.
  • Write routine notes, memos, letters, and reports and collate inputs from the units and various stakeholders.
  • Manage files and records and implement a system of document management in line with the GCIS file plan.
  • Develop and implement new ideas to change existing procedures to improve filing, tasking, and document tracking.
  • This will include creating a paperless and digital office that considers the environment.
  • Track actions and responses in relation to the programmes and projects of the Chief Director.
  • Create and maintain databases of internal and external stakeholders for the Chief Director.
  • Coordinate effective internal and external meetings, appointments, and events.
  • Compile agendas and take accurate minutes and action matrices during meetings.
  • Diary and calendar management are required.
  • Receive and attend to visitors and organise parking and refreshments.
  • Handle travel and accommodation arrangements, subsistence & travel (S&T), and cell phone claims and budget cash flow information.
  • Manage the leave register.
  • Maintain an asset register.
  • Study relevant public service and GCIS policies and procedures to ensure proper application.
  • Screen telephone calls and respond to enquiries efficiently.
  • Identify venues, invite role players, and organise refreshments.
  • Compile attendance registers and agendas for meetings.
  • Compile packs for meetings and distribute to relevant travel arrangements.
  • Quality-check all documentation received before submission to the Chief Director.
  • Prepare documentation such as letters, submissions, meeting briefing notes, presentations and reports as required by the Chief Director.
  • Management of the budget, assist the Chief Director in determining funding requirements and procurement planning, maintain records of expenditure commitments, track expenditure, and perform all related financial management functions.
  • The Administrative Secretary must be willing to work extra hours and travel occasionally.

ENQUIRIES: Ms Zanele Mngadi Tel No: (012) 473 0141
APPLICATIONS: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or emailed to recruitment@gcis.gov.za

NOTE: In line with the Directive on the Professionalisation of Human Resource Management and Development in Public Service, all shortlisted candidates will undertake a pre-entry practical exercise as part of the assessment method to determine their suitability based on the technical and generic requirements of the post. Please detail courses passed in the CV as per the academic transcript

CLOSING DATE: 11 July 2025

NOTE: Applicants with disabilities are encouraged to apply. The old prescribed application or employment form Z83 was withdrawn with effect from 31 December 2020. As per the Government Gazette No: 43872, any applicant who submits an application on or after 1 January 2021 must do so on the new prescribed Z83 form, obtainable from any Public Service department or on the internet at www.gov.za/documents.

Failure to submit an application on the new prescribed Z83 form will lead to disqualification. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the fully completed and signed Z83 form and a detailed curriculum vitae only.

Communication regarding submission of certified copies of qualifications and other relevant documents will be limited to shortlisted candidates. Therefore, only shortlisted candidates will be required to submit certified documents on or before the day of the interview, following communication from the department.

Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered.

Correspondence will be limited to shortlisted candidates. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The successful candidate must disclose to the DG particulars of all registrable financial interests, sign a performance agreement and employment contract with the DG within three months from the date of assumption of duty and obtain a top-secret security clearance.

All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks and security vetting. The department reserves the right to fill or not to fill the vacant post. The successful candidates will sign an employment contract with the GCIS that will be reviewed based on performance expiration.

By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA) of 2013 (Act 4 of 2013), for your personal information which you provide to the GCIS to being processed by the department and its employees, agents, Cabinet committees and subcontractors for recruitment purposes in accordance with POPIA.

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